Proposal+Accepted+Draft

=Proposal Acceptance Letter - Draft=

**Note: Please bcc: board@avacon.org on correspondence with presenters so we also have a record of who has and hasn't been notified! Thank you!**

Hi ,

Thank you for submitting a proposal to the Second Life Community Convention 2010.

[PICK AN OPTION - DELETE THE REST]


 * We are pleased to inform you that your proposal has been accepted!**


 * We are pleased to inform you that your proposal has been accepted with minor modifications!** Due to time constraints and the overwhelming number of proposals we received, your presentation has been scheduled for a 30 minute slot. If for some reason you are unable to reduce your presentation to a 30 minute period, please let us know as soon as possible.


 * We are pleased to inform you that your proposal has been accepted as a Speeds Sparks session!** Due to time constraints and the overwhelming number of proposals we received, your presentation has been scheduled as a Speed Sparks session, which is 20 slides in 5 minutes. These presentations are highly energetic and allow presenters to communicate the heart of their proposal in a quick and exciting way. If for some reason you would prefer not to present rather than doing a Speed Sparks session, please let us know as soon as possible.


 * We are pleased to inform you that your proposal has been accepted as a combined panel!** The topic of your presentation overlapped with other proposals we received, and in the interest of sharing as many perspectives as possible with the Second Life community, we hope that you will be agreeable to presenting your topic on a panel with other presenters. If for some reason you would prefer not to present rather than contributing to a panel, please let us know as soon as possible.

Please keep this email for reference and read it carefully, as it contains important information you will need in coordinating things with the planning team and your track leader.


 * Key Convention Info**


 * Name:** Second Life Community Convention 2010
 * Abbreviation:** SLCC or SLCC 2010


 * Website**: http://slconvention.org
 * Hashtags:** SLCC or SLCC10


 * Dates**: August 13 - 15, 2010
 * Location:** Boston Park Plaza Hotel & Towers

July 25, 2010 - Limited Presenter Release Agreement due July 29, 2010 - Cut off date for printed program changes August 2, 2010 - Presenter Q&A Meeting @ 5PM SLT August 4, 2010 - Presenter Q&A Meeting @ 4PM SLT August 13, 2010 - SLCC! Registration opens August 14-15, 2010 - SLCC! Full Program Content days
 * Important Deadlines**


 * Presentation Track:**
 * Track Leader:**

[PICK AN OPTION - DELETE THE REST]
 * Presentation Name:**
 * Presentation Format:**
 * Presentation** - 1 or more speakers - 45 minutes + 15 mins Q&A
 * Presentation** - 1 or more speakers - 30 minutes including Q&A
 * Panel Discussions** - 45 minutes + 15 mins Q&A
 * Workshop or Training Class** - 1 hour
 * Speed Sparks** - 20 slides in 5 minutes
 * Live Performance** - 30 minutes or 1 hour [SELECT ONE]

Your proposal has been accepted for inclusion in the SLCC 2010 Program & Schedule, and we are in the process of planning the final schedule and printed program now. You will receive information in the next week or so about when your presentation will take place per the master schedule.
 * Information About Your Session**

In the meantime, we must be sure that we have all of the information we need to include your presentation in the printed program. Please review the following carefully and reply to this email with corrections or additions. Note that the program layout team may need to edit your description or other text for inclusion in the printed program, so please be brief in your description and check for grammar and spelling. Our editors will double check the text as well, but it’s helpful if we start with good text from the beginning.

[Paste in the information they submitted about their session]

Presentation Name: Presentation Description:

Lead Presenter Name: Lead Presenter Bio:

Co-Presenters Name(s): Co-Presenters Bio(s):


 * Please reply to this email with your approval or any corrections or additions to the descriptions above to confirm that you will be presenting at SLCC.**

If you have already registered for the Second Life Community Convention then you have already received a discounted registration price based on the Early Bird or Early Registration prices. For those who have not yet registered, please use the discount code http://slcc2010.eventbrite.com/?discount=presenters-10-0ff for an additional 10% off the Regular Registration price.
 * Discounted Registration for Presenters**

In the confirmation email you receive when you register, you will also see a link to reserve a hotel room for a discounted price at the Boston Hotel Park & Plaza. Technically our room block is already sold out, but we are working with the hotel to make a few additional rooms available at the group rate. Please be sure to register and reserve your room sooner rather than later to get the best pricing and to be where all the action is!


 * Note that all presenters must be registered for the conference by July 29, 2010 in order to present at SLCC**. This is the cut off date for changes to the printed program and we need to know in advance who will be coming and presenting before sending the schedule to the printer.

Unless you have made other arrangements with your Track Leader, the A/V setup on the breakout rooms will all be the same. There will be a podium at the front of each room with a hardwired ethernet connection and a microphone for your use, a screen and projector with connectors to hook up audio and video to your laptop, and a place for you to plug in your laptop for power supply.
 * Technical & A/V Setup**

Due to space, time, and money constraints, we are unable to provide additional projectors, screens or alternative A/V setups. If for some reason the setup described here will not meet your needs, be sure to speak with your Track Leader as soon as possible, and note that even if you volunteer to bring your own equipment, we may not be able to accommodate alternative presentation setups.

We will hold two Q&A Sessions for Presenters on Monday, August 2nd and Wednesday, August 4thin Second Life prior to the convention to help address any questions or concerns you may have prior to the convention.
 * SLCC Presenter Meeting**

Monday, August 2, 2010 @ 5PM SLT SLurl: http://maps.secondlife.com/secondlife/SLCC%201/130/36/39

Wednesday, August 4, 2010 @ 4PM SLT SLurl: http://maps.secondlife.com/secondlife/SLCC%201/130/36/39

If you have questions about the A/V setup or any other issues that we can address, please mark your calendar and plan to attend one (or both) of these meetings. We will have a map of the hotel layout and other details available to help you feel prepared for your presentation before you arrive on the ground in Boston.

(Note: You will not be able to enter the SLCC regions until we have received your reply and confirmation that you will be presenting at SLCC. After your confirmation is received, you will be invited to the SL Convention Planning group to receive access to the planning space.)

The Second Life Community Convention 2010 (SLCC) is organized and managed by AvaCon, Inc., a nonprofit organization made up of long time Second Life residents and volunteers of past SLCCs. AvaCon is the actual legal entity responsible for organizing and managing the convention, and in order to provide certain services for the convention, like printing and publishing the convention program, or streaming sessions into Second Life for our virtual audience, we need the legal permission of each presenter before we perform these functions.
 * Limited Presenter Release Agreement**

The "[|Limited Presenter Release Agreement]" is the legal document that records our mutual agreement and understanding about what you're giving us permission to do. It protects both parties by ensuring that we do have your permission, but that we can only use your information for the purposes you intended. "Limited" in the title of the document means that you're not giving us blanket permission to do anything we want with your content, rather, we are limited to using the material only in the way specified in the agreement, and only for non-commercial purposes. As you will see in the agreement, we intend to release anything created by the convention to the Second Life community and the public through a Creative Commons license.

We have also created a Frequently Asked Questions page that answers common questions and goes through the agreement line by line to explain what each sentence means. Please see the FAQ for more information.

We hope we've done a good job of addressing the concerns and wishes of the community and come up with an agreement that truly protects both parties, while still allowing us to provide our attendees, real and virtual, with access to all of the terrific sessions and performances that take place at the Second Life Community Convention.

We've also allowed for the fact that some presenters or performers may feel comfortable with certain sections of the agreement, but not others. For this reason, you may "opt-out" of having your session or performance streamed or rebroadcast by simply not checking the boxes for Section C and Section D on the electronic agreement form.

If you still have questions or concerns about the agreement, please let us know by replying to this email, otherwise, visit the electronic form at http://www.slconvention.org/keynotes-speakers/limited-presenter-release-agreement/ and complete the agreement no later than July 25, 2010.

Just to review, here are the things that you need to do next to confirm your presentation at the Second Life Community Convention 2010:
 * What do I need to do now?**

1) Reply to this email and either approve, or add any corrections or additions to the text description and other information that will be printed in the program and schedule. This is the main confirmation that you will be presenting at SLCC.

2) Complete the Limited Presenter Release Agreement by July 25, 2010 to give us permission to print your information and take pictures/record your session, and optionally to stream/broadcast your session and get assistance from a company to compile the recordings.

3) Register for the convention if you haven’t already using the discount code http://slcc2010.eventbrite.com/?discount=presenters-10-0ff

4) Attend the Presenter Q&A Sessions on 8/2 or 8/4 to review any questions you may have.

5) Get your presentations ready and prepare to have a great time at SLCC!

In closing, thank you again for submitting a proposal and for helping make this year’s Second Life Community Convention a success. We are delighted to have such a terrific line-up of presenters and performers! We look forward to speaking with you at the Presenters Q&A sessions and answering additional questions to may have. Until then, feel free to explore the websites and resources we've listed, and welcome aboard!

Sincerely,


 * The SLCC 2010 Planning Team**

Joyce Bettencourt (SL: Rhiannon Chatnoir) Peter Lokke (SL: Peter Imari) Donna Meyer (SL: Misty Rhodes) Chris Collins (SL: Fleep Tuque)
 * Executive Board, AvaCon, Inc.**

Gwenette Writer, Art Machinima & Theater Pebbles Hanya, Business and Enterprise Ham Rambler, Communities & Social Phelan Corrimal, Education & Research Jesika Contepomi, Fashion & Design Shirley Marquez, Government & Nonprofit Saxet Uralia & Charles Mountain, Health & Support Katydid Something, Music & Live Performance Meadhbh Oh, Technical & Opensource
 * SLCC 2010 Track Leaders**

Organized by AvaCon, Inc. (774) 654-0010 info@avacon.org http://slconvention.org
 * Second Life Community Convention 2010**
 * Boston, MA | August 13-15, 2010**